Boost Productivity: Automate monday.com Task Scheduling with Google Calendar

In today’s fast-paced business environment, automating routine tasks is essential for maintaining efficiency and productivity. One lesser-known yet highly valuable automation is integrating monday.com with Google Calendar using Zapier. This integration ensures that your project deadlines and meetings are synchronised across platforms, reducing the risk of missed appointments and enhancing team coordination.

What is This Automation?

By connecting monday.com with Google Calendar through Zapier, you can automate the creation of calendar events based on specific triggers in your project management workflow. For instance, when a task is assigned or a deadline is set in monday.com, a corresponding event can be automatically added to your Google Calendar. This seamless synchronisation keeps your schedules aligned without manual data entry.

Use Cases

• Deadline Management: Automatically create Google Calendar events when new tasks with due dates are added in monday.com, ensuring all team members are aware of upcoming deadlines.

• Meeting Scheduling: When a meeting is scheduled in monday.com, an event is instantly created in Google Calendar, allowing participants to receive timely reminders and updates.

• Task Reminders: Set up reminders in Google Calendar for tasks approaching their due dates in monday.com, helping team members stay on track with their responsibilities.

How to Set It Up

1. Sign Up for Zapier:

• If you don’t already have an account, sign up at Zapier.

2. Create a New Zap:

• In your Zapier dashboard, click on “Create Zap.”

3. Set Up the Trigger:

• Choose monday.com as the trigger app.

• Select the specific trigger event, such as “New Item” or “Item Updated,” depending on your use case.

• Connect your monday.com account and specify the board and conditions for the trigger.

4. Set Up the Action:

• Choose Google Calendar as the action app.

• Select “Create Detailed Event” as the action event.

• Connect your Google Calendar account.

• Map the necessary fields from monday.com to Google Calendar, such as the event title, date, time, and description.

5. Test and Activate:

• Test the Zap to ensure it’s working correctly.

• Once satisfied, turn on the Zap to activate the automation.

Implementing this quick automation can significantly reduce manual scheduling efforts, minimise errors, and ensure that your team stays informed about important dates and tasks.